City of Mountain View  
Minutes - Final  
Board of Library Trustees  
Monday, April 15, 2024  
7:00 PM  
Library Program Room - 2nd floor  
1.  
CALL TO ORDER  
Chairperson Nehrlich called the meeting to order at 7:00 p.m.  
2.  
ROLL CALL  
4 -  
Present  
Member Kuldip Ambastha, Member Nicole Vogt, Vice Chair Kristin Higaki, and Chair Eric  
Nehrlich  
1 - Member Sharon Su  
Absent  
3.  
MINUTES APPROVAL  
Approval of Minutes from February 26, 2024 meeting.  
3.1  
MOTION – Vogt/Ambastha (M/S) To approve the Minutes from the February 26, 2024, Board of Library  
Trustees Meeting as presented. Motion carried. Votes taken by roll call.  
Yes:  
4 - Member Ambastha, Member Vogt, Vice Chair Higaki, and Chair Nehrlich  
4.  
ORAL COMMUNICATIONS FROM THE PUBLIC  
No public comments.  
5.  
6.  
7.  
DONATIONS  
None.  
PRESENTATIONS  
None.  
UNFINISHED BUSINESS  
None.  
8.  
NEW BUSINESS  
Reference and Information Services Policy  
8.1  
Senior Librarian, Court Fields gave a summary report on changes made to the Reference and Information  
Services Policy. Revisions to the policy was in collaboration with Assistant Library Director, Melvyn Yabut,  
Library Manager, Ann Collins and Librarians from the Youth and Bookmobile and the Customer Experience  
and Technology divisions. The main goal was to set clear expectations and guidelines on library services and  
have a policy that was streamlined and aligned with the American Library Association, Library Bill of Rights.  
Board Members Ambastha and Vogt, both noted items on the policy to be revised. Board members did not  
motion to vote on this item and asked staff to bring it back for another review after suggested edits have been  
made.  
9.  
BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS  
Library Director's Report  
9.1  
Library Director, Tracy Gray shared an update on volunteer recruitment for the launch of the Adult Literacy  
Program and the History Center received a refresh with new paint, carpet and furniture. Library staff is  
working in partnership with the Mountain View Historical Association to continue inventory of all items in the  
History Center. The Library will be closed on April 25 for Staff Development Day. The Library will be tabling at  
these upcoming events: Earth and Arbor Day on April 20 and the Multi-Cultural event on April 27. The Plant  
Exchange will also be happening on April 27. The Senior Center will have their Senior Resource Fair on May  
7 and the Summer Reading Program kickoff event will be on June 1.  
Agenda Setting  
9.2  
- Presentation on programming from Youth Services (May).  
- Unfinished Business: Reference and Information Services Policy (May).  
- Boards and Commissions to plan their Work Plans that will go to City Council (June).  
- Update on City Council Budget approval (July).  
10. ADJOURNMENT  
Having no further business, Chairperson Nehrlich adjourned the meeting at 7:53 p.m.  
The next Board of Library Trustees' meeting will be on Monday, May 20, 2024 at 7:00 p.m.  
Minutes submitted for approval by Joy Phaphakdy.  
Approved on May 20, 2024.