City of Mountain View  
Agenda  
Council Policy and Procedures Committee  
Plaza Conference Room and Video Conference, 500  
Castro St., Mountain View, CA 94041  
Wednesday, May 6, 2026  
9:00 AM  
SPECIAL MEETING  
Spanish or Chinese interpretation via Zoom and translation of meeting materials are available at no cost upon request. Please  
contact the City by 5:00 p.m. at least two business days prior to the day of the scheduled meeting by phone at (650) 903-6608 or by  
email at mep@mountainview.gov.  
Interpretación por medio de Zoom y traducción de los materiales de la reunión estarán disponibles sin costo alguno con solicitud  
previa. Favor de comunicarse con la Ciudad antes de las 5:00 p. m. al menos dos días hábiles antes de la reunión agendada al (650)  
903-6608 o por correo electrónico a mep@mountainview.gov.  
如有需要，可通过 Zoom 获取中文翻译版，会议材料翻译版免费提供。请至少在会议预定日期前两个工作日下午 5:00 前致  
903-6608 或发送电子邮件至 mep@mountainview.gov 联系市政府。  
This meeting is being conducted with a virtual component. Anyone wishing to address the Committee virtually may  
join the meeting online at: https://mountainview.zoom.us/j/84754933805 or by dialing (669) 900-9128 and entering  
Webinar ID: 847 5493 3805. When the Chair announces the item on which you wish to speak, click the “raise hand”  
feature in Zoom or dial *9 on your phone. When the Chair calls your name to provide public comment, if you are  
participating via phone, please press *6 to unmute yourself.  
TELECONFERENCE NOTICE: Committee member Pat Showalter will participate in the meeting by teleconference  
pursuant to Government Code §54953(b) from 63 Bowsprit Close, Sea Ranch, CA 95497. The teleconference location  
will be accessible to the public and the agenda for the meeting will be posted at that location pursuant to  
Government Code Section 54953(b)(3). Members of the public have the opportunity to address the legislative body at  
this location.  
1. CALL TO ORDER  
2. ROLL CALL - Committee member Showalter, Mayor Ramos, and Chair Ramirez  
3. APPROVE MINUTES  
3.1  
Approve Minutes for September 30, 2025  
Recommendation:  
Approve the Council Policy and Procedures Committee meeting minutes of September  
30, 2025 without modification.  
Attachments:  
CPPC Minutes - September 30 2025  
4. ORAL COMMUNICATIONS FROM THE PUBLIC  
This portion of the meeting is reserved for persons wishing to address the Committee on any matter not  
on the agenda. Speakers are limited to three minutes. State law prohibits the Committee from acting on  
non-agenda items.  
5. DISCUSSION/ACTION ITEMS  
5.1  
Proposed Council Policy A-13b Community Engagement in Public Meetings  
Recommendation:  
Should the Committee determine that additional engagement measures are needed,  
staff will incorporate them into the final recommendation for City Council adoption.  
Staff recommends the Committee approve the new Council Policy A-13b - Community  
Engagement in Public Meetings to ensure the City remains in compliance with the  
Brown Act while continuing to provide reliable and transparent public meeting access.  
Attachments:  
Memo  
ATT 1 - Council Policy A-13b - Community Engagement in Public Meetings  
5.2  
Update on Council Priority to Update Council Policies, Legislative/Contract Templates,  
and Other Documents  
Recommendation:  
To implement this Council Priority, staff focused on three distinct components of the  
goal to: (1) provide a review of all Council Policies, (2) provide information about the  
latest updates to legislative/contract templates, and (3) provide other documents.  
Staff recommends no further action for components two and three, and provided an  
analysis framework for component one to make the necessary updates to Council  
policies, based on staff recommendations and capacity.  
Staff recommends that the Committee receive this update and support the analysis  
framework to complete this Council Priority over time.  
Attachments:  
Memo  
ATT 1 - Preliminary City Council Policies Survey Results and Summary  
5.3  
Council Policy and Procedures Agenda Topics Update  
Recommendation:  
Receive an update from staff on the CPPC topics anticipated for 2026.  
Attachments:  
Memo  
6. COMMITTEE/STAFF COMMENTS, QUESTIONS, COMMITTEE REPORTS  
No action will be taken on any questions raised by the Committee at this time.  
7. ADJOURNMENT  
AGENDAS FOR BOARDS, COMMISSIONS, AND COMMITTEES  
The specific location of each meeting is noted on the agenda for each meeting which is posted at least 24 hours in advance of the meeting.  
Questions and comments regarding the agenda may be directed to the City Manager's Office at 650-903-6301 or city.manager@mountainview.gov.  
The agenda and staff reports may be viewed at the City Clerk's Office, 500 Castro Street, Third Floor, beginning the evening before each meeting.  
Agenda materials may be viewed online at mountainview.legistar.com.  
SPECIAL NOTICE- Reference: Americans with Disabilities Act, 1990  
Anyone who is planning to attend a meeting who is visually or hearing-impaired or has any disability that needs special assistance may call the  
City Manager's Office 650-903-6301 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a  
disability, agendas and writings distributed during the meeting that are public records will be made available in the appropriate alternative  
format.  
The Board, Commission, or Committee may take action on any matter noticed herein in any manner deemed appropriate by the Board, Commission,  
or Committee. Their consideration of the matters noticed herein is not limited by the recommendations indicated herein.  
SPECIAL NOTICE—Any writings or documents provided to a majority of the Council Policy and Procedures Committee regarding any item on this agenda  
will be made available for public inspection in the City Clerk's Office, 500 Castro Street, during normal business hours and at the meeting location  
noted on the agenda during the meeting.  
ADDRESSING THE COMMITTEE  
Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair.  
Anyone wishing to address the Committee on a nonagenda item may do so during the "Oral Communications" part of the agenda. Speakers are  
allowed to speak once on any number of topics for up to three minutes.