City of Mountain View

Minutes - Final

Board of Library Trustees

Monday, January 27, 2025

7:00 PM

Library Program Room - 2nd floor

Special Meeting

CALL TO ORDER

Chairperson Nehrlich called the meeting to order at 7:02 p.m.

ROLL CALL

4 -

Present

Vice Chair Kuldip Ambastha, Member Barbara Weesen-Baer, Chair Kristin Higaki, and Member

Eric Nehrlich

1 - Member Sharon Su

Absent

MINUTES APPROVAL

Approval of Minutes from December 9, 2024

3.1

MOTION - Higaki / Ambastha (M/S) To approve the Minutes from the December 9, 2024, Board of Library

Trustees Special Meeting as presented. Motion carried. Votes taken by roll call.

Yes:

4 - Vice Chair Ambastha, Member Weesen-Baer, Chair Higaki, and Member Nehrlich

ORAL COMMUNICATIONS FROM THE PUBLIC

None.

DONATIONS

Library Donations

5.1

Accept Library Donations:

$100 - Deborah Myers

$200 - Cecily Chang

$500 - Anonymous

$1,000 - Rebecca Galiotto

MOTION - Higaki / Ambastha (M/S) To accept donations. Motion carried. Votes taken by roll. call.

4 - Vice Chair Ambastha, Member Weesen-Baer, Chair Higaki, and Member Nehrlich

Yes:

PRESENTATIONS

History Center Updates, presented by Librarian James Thajudeen

6.1

Librarian James Thajudeen presented on the goals and future projects for the History Center. The History

Center received a refresh with new paint, display cases and tables last April. The goal is to give more

exposure to historical items related to the region and create an online gallery of the collections to be more

accessible to members of the public. The Library is partnering with the Mountain View Historical Association

to put on programs for the public on the local history. Future goals for the History Center is to provide a

service on personal archiving, providing the equipment to digitize personal historical documents that will help

preserve their personal history. The other goal is to create a Disaster Preparedness Committee to plan for

disasters that will help limit the damage to the historical items.

Public Comments:

Pamela Baird, President of the Mountain View Historical Association shared how items in the History Center

are identified and archived with the help from non-profit volunteers. She enjoys helping the public and great to

see the curiosity that people have when they come through the History Center to look at the old maps and

yearbooks.

Carol Donahue, Outreach Coordinator for the Mountain View Historical Association shared feedback on how

people utilize the History Center to research their family and their neighborhood. Sharing it would be great to

expand the open hours and to have the technology to digitize more items for accessibility.

David Salinero, asked about the process on how to digitize and access the items online.

UNFINISHED BUSINESS

None.

NEW BUSINESS

Elect Chair and Vice Chair

8.1

Elect Vice Chairperson

MOTION - Nehrlich / Ambastha (M/S) To elect Vice Chairperson, Higaki as Chairperson. Motion carried.

Votes taken by roll call.

Yes:

4 - Vice Chair Ambastha, Member Weesen-Baer, Chair Higaki, and Member Nehrlich

Elect Vice Chairperson.

MOTION - Higaki / Nehrlich (M/S) to elect Board member Ambastha as Vice Chair. Votes taken by roll call.

4 - Vice Chair Ambastha, Member Weesen-Baer, Chair Higaki, and Member Nehrlich

Yes:

BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS

Library Director's Report

9.1

Library Director, Tracy Gray shared updates on the Stargazing kits that were highly requested,

approximately 80 requests. Pedometers are also available at the Customer Service desk for customers to

check out. Tax preparation will kick off this Saturday and Thursday night is the Silicon Valley Reads kick-off

event at De Anza College with the theme being Artificial Intelligence (A.I.) this year.

Agenda Setting

9.2

February Meeting:

- Mid-Year review of the Performance Measures

- Staff Presentation, Literacy Services

- March Special Meeting

10. ADJOURNMENT

Having no further business, Chairperson Nehrlich adjourned the meeting at 8:03 p.m.